How to Change the Email Signature in Outlook.com

by | Nov 3, 2019 | Email

Define the text and style of your signature. Find out here how to change the email signature in Outlook.com and include just the right finishing text and even images with every email you send.

First, Seeds Outside Berries

could be fruits.

Take strawberries, for example. They have no seeds inside, and not really on their outside either: what we identify as “seeds” are truly the strawberry’s fruit that in turn contain seeds—from which you could grow strawberries (but typically won’t).

Now, emails typically grow more and more emails if you send them—and they do have signatures on their insides. With Outlook.com, you can even grow your own kind of signature.

Let’s find out how!

How to Change the Email Signature in Outlook.com

Time needed: 5 minutes.

To change the Outlook.com email signature in Outlook.com to be your personal and own using a desktop browser:

  1. Click the Settings gear icon (Outlook.com settings gear) near the top right corner of your Outlook.com page.

  2. On the settings sheet that has appeared, select View all Outlook settings.

  3. Open the Mail category under Settings.

  4. Now go to Compose and reply.

    Tip: As a shortcut, type “signature” over Search settings and select Email signature from the auto-completion suggestions to jump straight to Outlook.com’s signature settings.

  5. Compose your desired email signature in the text field under Email signature.

    Of course: You will usually include at least your name and preferred (or necessary) contact information.
    Note: Outlook.com does not automatically include the standard email signature delimiter; you can add it manually, of course.
    Netiquette tip: Try to limit your Outlook.com email signature to some 4–5 lines of text (not including the delimiter).
    Tip: You can add formatting to your Outlook.com signature using the text field’s toolbar, and you can add an Outlook.com signature image as well.

  6. To have your signature automatically added to new messages:

    Make sure Automatically include my signature on new messages that I compose is checked.

  7. To have it inserted in replies and forwards as well:

    Make sure Automatically include my signature on messages I forward or reply to.

  8. Click Save.

  9. Now click × to close the Personalization settings sheet.

How to Change the Email Signature in Outlook.com: FAQ

Can I prevent Outlook.com from inserting the signature automatically?

Yes.

To have your email signature not appear automatically in emails you write:

  1. Go to your Email signature settings in Outlook.com. (See above.)
  2. Uncheck Automatically include my signature on new messages that I compose to stop your signature from automatically appearing in new emails.
  3. Uncheck Automatically include my signature on messages I forward or reply to to stop your signature from automatically appearing in new emails.

Can I insert my signature manually?

Yes; you can add the signature to any message (including replies and forwards) you are composing in Outlook.com.

Can I set up more than one email signature?

While Outlook.com allows you to create and change but one signature, you can turn to add-ons that let you set up multiple sigs for use with your emails. These add-ons include

Another—admittedly somewhat clumsy—option for multiple signatures in Outlook.com is to send yourself emails with the signatures you want to use and save these to a custom “Signatures” folder. You can then copy and paste the text and styling into new messages and replies as needed.

Can I have different signatures for different connected accounts in Outlook.com?

No, Outlook will use the same standard signature for all accounts.

For multiple signatures and a special signature for mobile use, see other FAQ entries.

Where will Outlook.com insert my email signature in replies and new emails?

In new emails, the signature will appear

  • at the bottom of the message with enough space to compose your message above it (and the text cursor jumping there by default).

When you reply or forward, Outlook.com will position it

  • before the quoted text of the original message and at the bottom of your reply—in between your text and the quoted message in effect.

Can I Set up a special signature for mobile use?

Yes, in Outlook.com’s mobile web interface, you can choose between using your standard (desktop) email signature or setting up a special one for mobile use.

Can I change the signature when I write an email?

Yes, the signature in any Outlook.com email acts like other text in the message. You can add to it, delete text or images or change the formatting as you like before sending the message.

(How to change the email signature in Outlook.com updated November 2019; title image: StockUnlimited)