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How to Change Your Signature in Outlook.com

How to Change Your Signature in Outlook.com

You can define the text and style of your email signature in Outlook.com. Find out below how to have Outlook.com include just the right finishing text and even images with every email you send.

First, Seeds Outside Berries

could be fruits.

Take strawberries, for example. They have no seeds inside, and not really on their outside either: what we identify as “seeds” are truly the strawberry’s fruit that in turn contain seeds—from which you could grow strawberries (but typically won’t).

Now, emails typically grow more and more emails if you send them—and they do have signatures on their insides. With Outlook.com, you can even grow your own kind of signature.

Let’s find out how!

How to Change Your Signature in Outlook.com (Including Outlook Beta)

To set up the Outlook.com email signature to be your personal and own using Outlook Mail in a desktop browser:

  1. Click the settings gear icon in the top Outlook.com navigation bar.
  2. Select Options from the menu that has appeared.
  3. Make sure Mail is expanded under Options.
  4. Go to Layout | Email signature.
  5. Compose your desired email signature in the text field under Email signature.
    • You will usually include at least your name and preferred (or necessary) contact information.
    • Outlook.com does not automatically include the standard email signature delimiter; to add it, insert to dashes followed by a whitespace character (“– “) on a line of their own right before your signature’s text.
    • Try to limit your Outlook.com email signature to some 4–5 lines of text (not including the delimiter).
    • You can add formatting to your Outlook.com signature using the text field’s toolbar, and you can add an Outlook.com signature image as well.
  6. To have your signature automatically included with new messages:
    1. Make sure Automatically include my signature on new messages that I compose is checked.
  7. To have Outlook.com add the signature to replies and forwards (where the recipient probably already knows you) you compose as well:
    1. Make sure Automatically include my signature on messages I forward or reply to.
  8. Click Save.
  9. Now click ← Options to return to your email.

To change your Outlook.com signature using Outlook Beta in a desktop browser:

  1. Click the Settings gear icon near the top right corner of your Outlook.com page.
  2. On the settings sheet that has appeared, select View full settings ⟩.
  3. Open the Mail category under Settings.
  4. Now go to Personalization.
    • Tip: As a shortcut, you can type “signature” over Search settings and select Email signature from the auto-completion suggestions to jump straight to Outlook.com’s signature settings.
  5. Compose your desired email signature in the text field under Email signature.
    • See above for tips on what to include in your signature.
  6. To have your signature automatically added to new messages:
    1. Make sure Automatically include my signature on new messages that I compose is checked.
  7. To have the signature inserted in replies and forwards as well:
    1. Make sure Automatically include my signature on messages I forward or reply to.
  8. Click Save.
  9. Now click × to close the Personalization settings sheet.

Outlook.com Email Signature FAQ

Can I Insert My Outlook.com Email Signature Manually?

Yes; you can add the signature to any message (including replies and forwards) you are composing in Outlook.com.

Can I Set up More Than One Email Signature in Outlook.com?

While Outlook.com allows you to create and change but one signature, you can turn to Outlook.com add-ons that let you set up multiple email signatures for use with your emails. These add-ons include

Another—admittedly somewhat clumsy—option for multiple signatures in Outlook.com is to send yourself emails with the signatures you want to use and save these to a custom “Signatures” folder. You can then copy and paste the signatures into new messages and replies as needed.

Can I Have Different Signatures for Different Connected Accounts in Outlook.com?

No, Outlook.com will use the same standard signature for all accounts.

For multiple signatures and a special signature for mobile use, see other FAQ entries.

Where Will Outlook.com Insert My Email Signature in Replies and New Emails?

In new emails, Outlook.com will position the signature

  • at the bottom of the message with enough space to compose your message above it (and the text cursor jumping there by default).

When you reply or forward, Outlook will position the signature

  • before the quoted text of the original message and at the bottom of your reply—in between your text and the quoted message in effect.

Can I Set up a Special Outlook.com Signature for Mobile Use?

Yes, in Outlook.com’s mobile web interface, you can choose between using your standard (desktop) email signature or setting up a special mobile email signature.

Can I Edit the Signature in Outlook.com When I Write an Email?

Yes, the signature in any Outlook.com email acts like other text in the message. You can add to it, delete text or images or change the formatting as you like before sending the message.

(How to change your signature in Outlook.com updated December 2017; title image: StockUnlimited)

Heinz Tschabitscher

Has been writing about email, communication and technology in an engaging and informative manner since 1997. Find out more.