How to Insert Your Signature Manually in an Email, Forward or Reply

by | Nov 9, 2019 | Email

Take control of your email signature: find out here how to insert your signature manually (just) exactly where you want in new messages or replies and while forwarding.

First, the Oldest Joke on Film

When a garden hose abruptly stops sprinkling and you are in a movie, what do you do? You look down (or up) the hose, of course, to find out where all the wetness has gone.

When you look down (or up) the hose and you are in a movie, what happens? The sprinkling abruptly starts, and you are wetness personified.

Enacted in the Lumière brothers‘ 1895 short comedic movie “The Sprinkler Sprinkled”, this is the oldest joke in movies.

The signature in your emails sprinkles abruptly and barely in the right places? This might be one of the oldest jokes in email, but you can put the signature under control—and just where you want it in the emails you write:

How to Insert Your Signature Manually in an Email, Forward or Reply

Using a Desktop Browser

Time needed: 1 minute.

To insert your email signature where you like and as you want in any email you are composing in on a desktop browser:

  1. Make sure you see the full composer while writing the message in if you see an Expand button next to the recipient’s name or email address, do click it.

  2. Position the text cursor where you want the signature to appear.

    Note: will insert your email signature right at that spot—possibly in a word’s middle—with one line left blank before the signature’s contents.

  3. Click the More actions button (•••) in the toolbar.

    Tip: You can also select More actions (•••) in the message’s formatting toolbar (at the text area’s bottom).

  4. Select Insert signature from the context menu that has appeared.

For full control over when and where your singnature appears, turn off automatic insertion for new messages and replies.

Using a Mobile Browser

To insert your email signature manually in any message you are writing in in a mobile device‘s browser:

  1. Tap to position the text cursor where you want to insert your email signature.
    • Note: will leave the line on which you position the cursor intact and insert the signature below it, separated by an empty line.
  2. Tap the “more actions” button (•••) next to the email’s subject line.
  3. Now select Insert signature from the menu that has appeared.

Inserting Your Signature Manually: FAQ

Can I Insert My Email Signature More Than Once in the Same Message?

Yes, you can add the signature to the same email multiple times.

Do keep in mind that readers will typically expect that signature to mark the end of your message. They may not read on.

(If you were wondering: yes, you can also insert your signature inside an existing copy of the signature.)

(How to insert your signature manually updated November 2019; tested with in a desktop browser; title image: StockUnlimited)