Want to insert just the signature you need when it’s warranted instead of relying on some default? Find out here how to insert your Outlook.com signature manually ⤓ (just) exactly where you want in new messages or replies and while forwarding.
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How to Insert Your Outlook.com Signature Manually in an Email, Forward or Reply
Using a Desktop Browser
Time needed: 1 minute
To insert your email signature where you like and as you want in any email you are composing in Outlook.com on a desktop browser:
- Start a new email in Outlook.com.
- Go to the Insert tab on the ribbon.
Anywhere: For richt-text emails, it does not matter whether you have already composed your message or any part of it, or where the text cursor is positioned; for plain text emails see below.
Classic and simplified: Inserting signatures works the same with both classic and simplified ribbon layout. - Click Signature.
- Select the signature you want to add from the list.
Something completely different: You can also select Signatures… from the menu to edit your signatures before inserting.
Their word: Microsoft include information on email signatures in Outlook help.
For full control over when and where your Outlook.com signature appears, turn off automatic insertion for new messages and replies.
Using a Mobile Browser
There is currently no way to insert an email signature manually when you write an email using Outlook.com in a mobile browser.
Signatures sorted in? —
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How to Insert Your Outlook.com Signature Manually: FAQ
If I insert a rich email signature in plain-text email, what happens?
Outlook.com will insert the signature as plain text with its formatting stripped where the text cursor is currently positioned for writing in the email.
Where will Outlook.com insert the signature?
Outlook on the web will insert the email signature at the very bottom of the message you are composing for rich-text emails.
(With plain text emails, replacing the signature may not work, and the new signature will appear where the text cursor is positioned in the email.)
Can I insert my signature more than once in the same message?
No.
If you choose a different signature from the Signature menu, it will replace the existing signature at the bottom of the email.
(Tested in a desktop browser; first published January 2018, last updated July 2026)