How to Insert Your Outlook.com Signature Manually in Email

Insert Your Outlook.com Signature Manually

Take control of your email signature: find out here how to insert your Outlook.com signature manually (just) exactly where you want in new messages or replies and while forwarding.

First, the Oldest Joke on Film

When a garden hose abruptly stops sprinkling and you are in a movie, what do you do? You look down (or up) the hose, of course, to find out where all the wetness has gone.

When you look down (or up) the hose and you are in a movie, what happens? The sprinkling abruptly starts, and you are wetness personified.

Enacted in the Lumière brothers’ 1895 short comedic movie “The Sprinkler Sprinkled”, this is the oldest joke in movies.

The signature in your Outlook.com emails sprinkles abruptly and barely in the right places? This might be one of the oldest jokes in email, but you can put the Outlook.com signature under control—and just where you want it in the emails you write:

How to Insert Your Outlook.com Signature Manually in an Email, Forward or Reply

Using a Desktop Browser

Time needed: 1 minute

To insert your email signature where you like and as you want in any email you are composing in Outlook.com on a desktop browser:

  1. Start a new email in Outlook.com.

  2. Go to the Insert tab on the ribbon.

    Anywhere: For richt-text emails, it does not matter whether you have already composed your message or any part of it, or where the text cursor is positioned; for plain text emails see below.
    Classic and simplified: Inserting signatures works the same with both classic and simplified ribbon layout.

  3. Click Signature.

  4. Select the signature you want to add from the list.

    Something completely different: You can also select Signatures… from the menu to edit your signatures before inserting.
    Pick the signature to use for an email in Outlook on the Web

For full control over when and where your Outlook.com signature appears, turn off automatic insertion for new messages and replies.

Using a Mobile Browser

There is currently no way to insert an email signature manually when you write an email using Outlook.com in a mobile browser.

Inserting Your Outlook.com Signature Manually: FAQ

If I insert a rich email signature in plain-text email, what happens?

Outlook.com will insert the signature as plain text with its formatting stripped where the text cursor is currently positioned for writing in the email.

Where will Outlook.com insert the signature?

Outlook.com will insert the email signature at the very bottom of the message you are composing for rich-text emails.

(With plain text emails, replacing the signature may not work, and the new signature will appear where the text cursor is positioned in the email.)

Can I insert my signature more than once in the same message?

No.

If you choose a different signature from the Signature menu, it will replace the existing signature at the bottom of the email.

(How to insert your Outlook.com signature manually tested in a desktop browser; updated December 2023)

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