To avoid typing a host of recipients every time you email them all, you have set up a group in Outlook. Find out here how to, well, avoid typing all the recipients when you email a contact group in Outlook for Mac legacy.
First, Use Thick and Oily Ink
Write with the oily ink in the marker and make sure your paper is waterproof. For the postbox just outside the fishing town of Susami in Wakayama prefecture on the Kisei Main Line is one of a handful that’s mounted underwater (33 ft or 10 m deep in its case).
Now, to write to more than one recipient, you will have to get more than one of the special postcards; fresh out of the water, in Outlook for Mac, you just have to write the receiving group once (do get the oil and water off your hands first perhaps):
How to Send an Email to a Contact Group in Legacy Outlook for Mac
Time needed: 2 minutes
To create and send a new email to a distribution list (contact group) in legacy Outlook for Mac:
- Start a new email message in Outlook for Mac.
Keyboard shortcut: Press Command Option N to start composing a new message.
- Go to the Bcc: field in the message header.
Does it have to be BCC: You can also use the list in the other address fields, of course; unlike the To: and Cc: fields, Bcc: does hide individual recipients and their addresses from each other.
- Start typing the name of the Outlook for Mac contact group you have created.
- Use auto-complete to enter the list.
- Compose and eventually send your group email or newsletter.
Send to a Group from Outlook for Mac People
You can also start your message with the group of recipients right in Outlook for Mac People:
- Go to People in Outlook for Mac.
Keyboard shortcut: Press Command 3 to switch to People. - Find and highlight the desired distribution list.
- Click Email on the ribbon’s Home tab.
Hover menu: You can also click the email icon that appears when you hover the mouse cursor over the list’s entry.
Use BCC: Outlook for Mac will create a new message with the list in the To: or Bcc: field depending on the list’s Use Bcc setting. - Compose the email to the list and, eventually, send it.
How to Send an Email to a Contact Group in Outlook for Mac: FAQ
Can I set up groups or lists in (new) Outlook for Mac as well?
There is currently no reliable way to use email lists in Outlook for Mac; for the time being, use legacy Outlook for Mac to email groups.
Can I edit the members of a list—say, exclude someone or add an address—when sending a group email?
Yes.
To expand the list of recipients and remove or edit individual members when you write a group email in Outlook for Mac:
- Click ⊕ in front of the distribution list name in the address field.
- Add, edit, or remove individual recipients as needed.
Edit members: Double-click an entry to edit the name or address.
(How to send an email to a contact group tested with Outlook for Mac 16.63; updated December 2023)