A logo, image or photo in your email signature helps promote you or your business. Find out here how to add a picture to your Gmail signature (even inline).
First, Why Fi?
Interbrand invented “Wi-Fi.”
They did not invent the technology (that goes back to a Viennese heroine, the graceful and smart Hedy Lamarr); the branding agency responsible for “Prozac” and “Bing” made up the word. “Wi-Fi” sounded just right and sophisticated with a due resonance of “Hi-Fi.”
So, “Wi-Fi” does not mean anything.
Wi-Fi or cable, we want to send our meaningful emails on their way through the net, we want those emails to end well, and to have them end particularly well, we have our hearts set on a graceful and smart image in the Gmail signature.
Let’s get started!
How to Add a Picture to Your Gmail Signature
Time needed: 25 minutes.
To insert an image, logo or other pic in your Gmail email signature:
- Make sure the image has the perfect size for your Gmail signature.
Important: The perfect Gmail signature image size is typically just a little bit smaller. Shoot for some 300 x 100 pixels, and see below for quick ways to shrink images.
Note: Make sure the image is also small in size on disk: avoid gradients as well as complicated images, and use GIF or PNG if possible.
- Ideally, make sure the image is available publicly on the web.
Tip: Gmail can do this for you automatically, but you can also add the image to Google Photos, for example. See below.
Note: The image has to be downloaded when the recipient opens the message. Depending on the settings (and possibly connection issues), that may not happen. Your signature will then display without the image.
Important: It is not possible to include the image as an attachment with each message you send from Gmail.
- Click the Settings gear icon (⚙️) in Gmail.
- Select See all settings from the menu that has appeared.
- Make sure you are on the General tab.
- With multiple addresses set up for sending, make sure the signature you want to grace with an image is selected under Signature.
- Put the text cursor where you want to insert the image.
- Click Insert Image in the signature’s formatting toolbar (it sports an image).
- To use an image right from your computer (and add an image to your Gmail signature without a URL):
Go to the Upload tab.
Drag and drop the file onto the Drag a file here area.
- To use an image already available on the web:
Select Web Address (URL).
Copy the address for the image you want to include. (This can be as easy as right-clicking the image and selecting Copy image address or a bit more involved.)
Paste the address under Paste an image URL here:.
Click Select with the image appearing.
- To change the image’s size, click the image and select Small, Medium or Large.
Tip: You can always go back to the original size by clicking Original size in the same menu.
Note: This only changes how big the image displays. The size of the image itself as it is downloaded in the email program or browser does not change if you insert an image using its web address.
- Click Save Changes to save the signature including its image.
You have, I guess, noticed that the image stretches the line on which it appears to its height and all you can do is move it left, right or center. See below for addressing this issue and, for instance, have the image appear to the left of your signature’s text.
Here’s what to do if your Gmail signature image is not showing.
How to Add a Picture to Your Gmail Signature: FAQ
Yes; all it takes is a little tweaking.
To edit the placement of your Gmail signature image:
- Add the desired image to your signature. (See above.)
- Highlight and copy the entire signature.
Tip: Under Windows, press Ctrl-A followed by Ctrl-C in the signature editor, under macOS, press Command-A followed by Command-C.
- Open the HTMLG editor in your browser.You can use a different HTML editor, of course. I’ll use HTMLG as an example here.
- Paste your signature into the WYSIWYG portion of the editor.
(WYSIWYG stands for “what you see is what you get”, and it sports a formatting toolbar.)
Note: If example text is present in the editor, make sure you highlight all of it before pasting.
- In the source code portion of the editor, look for the <img> tag that represents your signature image. You should recognize the URL in the src=”” attribute.
- To that <img> tag, add
style="float: left;"to have your image aligned left with text floating around it, for example. For a right-aligned image, use
style="float: right;". (See below for example code.)
- Make sure the image and signature display as desired in the WYSIWYG portion of the editor.
- Highlight and copy the full signature.
- Paste it back into the Gmail signature editor.
Signature Alignment Example
Let’s say the original signature looks like this in Gmail:
<div dir="ltr"><img src="https://ladedu.com/wp-content/uploads/2017/07/Heinz-Tschabitscher-Logo-216x105.jpg" alt="" />Heinz Tschabitscher</div>
<div dir="ltr"><img src="https://ladedu.com/wp-content/uploads/2017/07/Heinz-Tschabitscher-Logo-216x105.jpg" alt="" style="float: left" />Heinz Tschabitscher</div>
Yes, you can add a link to an image in your Gmail email signature. This lets you link the logo to your website, for example, or your photo to a bio page.
To link your Gmail signature image:
- Highlight the image with the mouse or keyboard.
Note: Make sure the image appears highlighted like text would; the image context controls will also show, but it is not enough to merely click the image so it is selected and the controls appear.
You will not get a linking dialog, but the image will be linked, and you can edit that link.
Tip: If you do not see the menu, click the image again.
Tip: If you want a click on the image to open the reader’s email program or service instead with a new message addressed to you, click Email address and enter your email address (or, of course, Gmail alias address) under To what email address should this link?.
How do I create an image URL for my Gmail signature?
The easiest way to create an image URL for including a photo in your Gmail signature is to use Google Photos. See right below.
How to Add an Image to Google Photos for Use as a Gmail Signature Image
To upload a graphic, photo or logo for use in a Gmail signature to Google Photos:
- Make sure the image is already resized. Google Photos will not let you shrink images.
- Open Google Photos.
- Click Upload.
- Select and double-click your signature image.
Tip: In most browsers, you can also drag and drop the image file onto the Google Photos page to upload.
- Open the picture you just added.
- Copy the image’s address for use in Gmail.
Tip: In most browsers, click on the image with the right mouse button and select Copy image address from the context menu that has opened.
To add a picture to your Gmail signature, it should not exceed a certain size. To shrink images easily, all you need is either a browser or software already installed on your computer.
Resize using Windows
To quickly resize an image using Windows 10, you can use both Paint and Paint 3D.
Resize using macOS
To swiftly resize an image using macOS, you need look no further than the included Preview.
Resize on the Web
To rapidly resize an image using the web:
- Open PicResize.com.
- Drag and drop the image to resize over the drop-off area under Select Picture.
Tip: The area will say Drop your picture file here in green as you hover the image over it.
As an alternative, use the Browse button.
- Click Continue.
- Select Custom Size: under Make My Picture: (in the Resize Your Picture section).
- Enter the maximum height or width in pixels under Make my picture: and Custom Size:.
Tip: Pick the one that is more likely to be the constricting factor. For images used in signatures (and almost certainly if the image is in portrait format), this is often the height.
- Optional: Pick a format for saving the image under Image Format: (in the Save As: section).The default, JPG, is best for photos and paintings with many different colors and color gradients.
Choose GIF or PNG if the image is simple, with large areas filled with a single color, for example, or a graphic with sharp, defined edges (such as writing).
- Click I’m Done, Resize My Picture!.
- Now click Save to Disk to download a copy of the resized image.
(How to add a picture to your Gmail signature tested with PicResize.com; updated September 2020)