Tired of keeping track of who’s responsible for doing what (by when) in your head or a spreadsheet? You can delegate with style, ease and automatic tracking using shared lists in MS To Do. Find out here how to assign tasks in Microsoft To Do ⤓.
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How to Assign Tasks in Microsoft To Do
Time needed: 1 minute
To assign a task to another person in Microsoft To Do:
- Put the task on a list that is shared with the person to whom you want to assign in.
Shared lists: You can share any list (except smart lists) in Microsoft To Do with multiple other users.
Not everybody: Note that shared lists only work with people who do have a Microsoft account.
Here’s how: Dragging and dropping lets you move a task, for example. - Open the task’s details.
Here’s how: Click or tap the task.
MS To Do for Mac: If a single click does not open details in To Do on macOS (because the window is too narrow), double-click the task. - Click or tap Assign to.
- Now choose the person to be responsible for the task from the list.
Their word: Microsoft include information on assigning tasks in Microsoft To Do help.
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How to Assign Tasks in Microsoft To Do: FAQ
Can I assign a task to more than one person?
No.
Each task is assigned to at most one person in MS To Do.
What happens once a task is assigned?
Assigned tasks appear in the smart list Assigned to me for the assignee (and only for them). MS To Do also sends the task recipient a notification.
Can anyone assign a task?
Yes.
Everybody with access to a shared list in MS To Do can assign any task to any member (including themselves).
Can anyone complete or edit an assigned task?
Yes.
Every list member can change all details for an assigned task — and complete it.
Can I un-assign a task in MS To Do?
Yes.
To un-assign a task and make it nobody’s direct responsibility in Microsoft To Do:
- Open the task details in MS To Do.
Here’s how: Click or tap the task for the details screen. - Now click or tap ✖ (Remove assignment) next to the person to whom the task is currently assigned.
Here’s what happens: The task is no longer assigned to the person; you can add a new assignment, of course.
(Tested with Microsoft To Do 2.114–2.175; first published October 2024, last updated June 2026)