How to Share Tasks in Apple Reminders

by Heinz Tschabitscher | Jun 30, 2026 | iPhone and iPad Tips and Resources, Mac Tips and Resources

Struggling to keep everyone on the same page with projects and chores involving more than one person — getting bogged down on who’s going to do what? Find out here how to share tasks in Apple Reminders (on iPhone, iPad and Mac) ⤓ with common lists and to-do assignments.

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First, Drown Coarse Bread in Sugar

Take a loaf of the dark-brown, dry and crusty bread so typically found in the Alpine regions of Italy, cut it into sizable chunks and gather the pieces in a bowl with a dollop of sugar.

Drown the mixture in red wine (also from the region), and after a mere two hours of waiting, you’ll be happy to have prepared zuppa dell’asino or donkey soup.

Now, this is a soup only by very liberal an interpretation of the term — and where’s the donkey? Story has it the hard-working animals (together with the just as diligent horses and mules) were routinely fed this concoction of carbs, herbs and alcohol for reinvigoration.

With that in mind, need some support with the hard work of task in Apple Reminders? Share some bread, perhaps, or zuppa with the tasks themselves:

How to Share Tasks in Apple Reminders (iPhone, iPad and Mac)

Time needed: 3 minutes

To share a list of tasks in Apple Reminders on an iPhone or a Mac:

Open the list you want to share in Apple Reminders.
Mac: You can also click on the list you want to share with the right mouse button and select Share List from the menu
iPhone and iPad: Tap and hold the list you want to share and select Share List.
New list: You can set up a new list just for sharing, of course, to share only select tasks.
Select Invite with Link from the sharing sheet that has appeared.
Contacts: You can also pick a known contact or a different method for sharing the link to the list, of course.
Type a contact’s name or the email address or phone number of the person with whom you are sharing the list under To:.
More than one: You can share a list with multiple people in one go; add them one by one under To:.
Click Copy Link.
Send the link to the recipient or recipients by email or text message, for instance.
Crucial: This step is necessary; Apple Reminders will not send the invitation directly.
Their word: Apple include information on sharing lists in the Reminders User Guide.

Tasks are to be done (by someone)?
⇆ Buy La De Du a tea
Tips help fuel these email and tech how-tos.

Assign Tasks in a Shared List in Apple Reminders

To mark a list member responsible for (completing) a task in a shared list in Reminders:

Click or tap the task title to open it for editing.
Now click or tap the Assign To button for the task.
Here’s where: The button is between the button for tags and the one for flagging a task.
Select the list member to assign the task to them.

How to Share Tasks in Apple Reminders: FAQ

Can I share an individual task?

No.

You cannot share individual tasks inside Apple Reminders. To share a task, move it to a shared list or a new, separate list which you then share.

Can I share a to-do list template?

Yes.

You can share a to-do list template in Apple Reminders. Those able to access the shared template can start a new list (in their Apple Reminders) using the template but cannot edit the template itself.

How can I remove somebody from a shared list?

To stop somebody from accessing a list in Apple Reminders:

Go to the shared list in Apple Reminders.
Tap or click the Communicate with participants and manage shared list button at its top.
Select Manage Shared List from the menu that has appeared.
Click the three dots menu (on a Mac) or tap (on iPhone and iPad) for the member you want to remove.
Select Remove Access.

(Tested with macOS Tahoe 26.0–26.5, Sequoia 15.1–15.5 and Sonoma 14.3 as well as iOS 17–18 and 26; first published April 2024, last updated June 2026)

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