Define the text and style of your signature. Find out here how to change your email signature in Outlook on the Web at Outlook.com and include just the right finishing text and even images with every email you send.
First, Seeds Outside Berries
Seeds outside berries could be fruit.
Take strawberries, for example. They have no seeds inside, and not really on their outside either: what we identify as “seeds” are truly the strawberry’s fruit that in turn contain seeds—from which you could grow strawberries (but typically won’t).
Now, emails typically grow more and more emails if you send them—and they do have signatures on their insides. With Outlook.com, you can even grow your own kind of signature.
Let’s find out how!
How to Change Your Signature in Outlook on the Web (Outlook.com)
Time needed: 5 minutes
To change the Outlook.com email signature in Outlook.com to be your personal and own using a desktop browser:
- Click the Settings gear icon (
) near the top right corner of your Outlook.com page. - Open the Mail category under Settings.
- Now go to Compose and reply.
Setting search: As a shortcut, type “signature” over Search settings and select Email signature from the auto-completion suggestions to jump straight to the Outlook.com signature settings.
- Type a name for your email signature over Edit signature name.
No nameless signatures: While you can edit a signature without a name, Outlook on the Web will not save it for use in emails.
More than one signature: You can create multiple signatures, of course; click New signature.
Edit an existing signature: If you have already created more than one Outlook on the Web signature, select the one you wish to change from the drop-down menu. - Compose your desired email signature in the text field under Email signature.
What to include: You will usually include at least your name and preferred (or necessary) contact information.
Signature delimiter: Outlook.com does not automatically include the standard email signature separator; you can add it manually, of course.
Email etiquette tip: Try to limit your Outlook.com email signature to some 4–5 lines of text (not including the delimiter).
Something fancy: You can add formatting to your Outlook.com signature using the text field’s toolbar, and you can add an Outlook.com signature image as well. - To have your signature automatically added to new messages:
Select it from the drop-down menu under For New Messages in the Select default signatures section.
- To have it inserted in replies and forwards as well:
Select it from the drop-down menu under For Replies/Forwards in the Select default signatures section.
- Click Save.
- Now click × to close the Personalization settings sheet.
How to Change Your Signature in Outlook on the Web: FAQ
Can I prevent Outlook on the Web from inserting the signature automatically?
Yes.
To stop your email signature from appearing automatically in emails you write:
- Go to your Email signature settings in Outlook.com. (See above.)
- Uncheck Automatically include my signature on new messages that I compose to stop your signature from automatically appearing in new emails.
- Uncheck Automatically include my signature on messages I forward or reply to to stop your signature from automatically appearing in new emails.
Can I insert my signature manually?
Yes; you can add the signature to any message (including replies and forwards) you are composing in Outlook.com.
Can I set up more than one email signature?
While Outlook.com allows you to create and change but one signature, you can turn to add-ons that let you set up multiple signatures for use with your emails. These add-ons include
Another—admittedly clumsy—option for multiple signatures in Outlook.com is to send yourself emails with the signatures you want to use and save these to a custom “Signatures” folder. You can then copy and paste the text and styling into new messages and replies as needed.
Can I have different signatures for different connected accounts in Outlook.com?
No, Outlook will use the same standard signature for all accounts.
For multiple signatures and a special signature for mobile use, see other FAQ entries.
Where will Outlook on the Web insert my email signature in replies and new emails?
In new emails, the signature will appear
- at the bottom of the message with enough space to compose your message above it (and the text cursor jumping there by default).
When you reply or forward, Outlook.com will position it
- before the quoted text of the original message and at the bottom of your reply—in between your text and the quoted message in effect.
Can I Set up a special Outlook.com signature for mobile use?
Yes, in the Outlook mobile web interface, you can choose between using your standard (desktop) email signature or setting up a special one for mobile use.
Can I change the signature when I write an email?
Yes, the signature behaves just like other text in the message. You can add to it, delete text or images, or change the formatting as you like before sending the message.
(How to change your email signature in Outlook for the Web updated March 2024)